HelpSync fills your shifts for you, sends reminders people actually reply to, and lets volunteers sort out their own swaps. Your coordinator gets their week back.
30-day free trial · Card required, cancel anytime before it ends
HelpSync takes the scheduling off your plate so you can get back to the actual work.
One click fills weeks of shifts at once. It spreads the load evenly and works around each person's teams, days off, and how often they want to help.
Someone can't make it? They tap once, the team gets notified, and whoever's free grabs the shift. Nobody has to work the phones.
An email goes out before every shift. People confirm or cancel with one tap, right from their inbox, in English or Spanish.
Keep tabs on background checks, food-handler cards, and trainings. You can see at a glance who's current, who's expiring, and who still needs one.
They set their own availability, join teams, and grab open shifts from their phone. Nothing to download.
Pull your people and schedules out anytime. It's your data, and it comes in handy for board reports and grant paperwork.
No training sessions, no consultants, no implementation fee.
Set up the teams you run (food bank, front desk, drivers, whatever they are) and add your volunteers, or import them from a spreadsheet.
Add one-time or recurring shifts and say how many people each team needs.
HelpSync fills every shift fairly. People get their reminders, confirm with a tap, and swap shifts themselves when life gets in the way.
A quick look at what you'll use every week.
Keep your whole roster in one place — who's on which team, their credentials, and how to reach them. From any phone, volunteers set their own availability, join teams, and claim open spots, so your coordinator isn't the bottleneck.
Set up each team once — how many people it needs and which credentials it requires — and HelpSync staffs every shift to match, from the food pantry to the front desk to tutoring.
Track background checks, food-handler cards, and trainings in one view. See who's current, who's expiring, and who still needs one — before it's a problem on shift day.
It's fully interactive — no signup, no card. Poke around all you like.
If your week depends on people showing up, HelpSync is for you.
No "request a quote." No per-volunteer surprise fees. Every plan includes every feature.
All plans start with a 30-day free trial. Billed annually; cancel anytime.
The market makes you choose between cheap sign-up sheets and enterprise systems behind quote walls. We built the middle.
| HelpSync | Sign-up sheets | Enterprise platforms | |
|---|---|---|---|
| Automatic fair scheduling | ✅ Included | ❌ First-come sign-ups | ✅ On higher tiers |
| Self-serve substitutions | ✅ One tap | ⚠️ Manual swaps | ✅ Varies |
| Credential tracking | ✅ Included | ❌ | ✅ Add-on / higher tier |
| Transparent pricing | ✅ From $19/mo flat | ✅ ~$9–18/mo | ❌ Quote-walled, often $100+/mo |
| Setup time | An afternoon | Minutes (but limited) | Weeks + onboarding calls |
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We use industry leading methods for data handling, backup, and security, and you always have access to your own data. See how we handle your data →
Sign up, add your teams, and have your first schedule running this afternoon. Start your 30-day free trial.
Start Free TrialWe'll set up your organization's own private scheduling portal. A card is required to start, but you won't be charged — cancel anytime before the trial ends.
Not ready to sign up? Explore the live demo → — no signup, no card.
We provision your organization's subdomain and email your login details, usually within a few hours.
Pull your full roster and schedule out anytime. No lock-in, ever.
Questions? Reply to any email or reach us at [email protected].
